Explanation
The Department of Public Utilities entered into an agreement with GS&P/OH, Inc. on April 29, 2016, to build upon the previous work that the department conducted in developing and implementing its environmental management system with the goal of obtaining third party certification of the program.
The contract provides the Department of Public Utilities Environmental Management System support assistance by completing various related tasks, conducting a gap analysis of the current Environmental Management System, developing a road map that identifies needed changes or improvements for certification under the new ISO 14001:2015 standard, and assisting the department in transitioning to the new requirements of the standard in order to retain ISO 14001 certified status, providing technical support in using the Environmental Management System software (Intelex), providing planning and participation support for various Environmental Management System teams, developing additional procedures and work instructions where necessary, assisting the various environmental training programs through face to face and on-line training and tracking mechanisms, providing general environmental health and safety and emergency preparedness support as needed, improving the department's document control system, supporting the department’s communication outreach efforts for both internal and external audiences, assisting in conducting regularly scheduled internal Environmental Management System and environmental compliance audits as well as supporting the department during third-party ISO re-certification and surveillance audits, and addressing environmental compliance issues where needed.
This contract is the result of a Request for Proposal received on December 17, 2015. The proposal was deemed acceptable by a three-member selection committee and was approved by the Director of Public Utilities on January 6, 2016. The original contract PO008885 was established for $200,000.00 and covered Phase 1 of a three-year contract, with cost for each year subject to review and approval by the City Council and the Auditor's certification of funds. The first modification of the contract added $143,000.00 to cover the costs associated with year 2 as defined in the original proposal.
The Department of Public Utilities has been recently notified that GS&P/OH, Inc. has changed its name to GS-OH Inc., while maintaining the same federal tax identification number. This modification is to authorize the assignment of all past, present, and future business done by the City of Columbus with GS&P/OH, Inc., FID #62-1736493, to be assigned to GS-Oh Inc., FID #62-1736493, and to extend the contract for an additional three months to allow for time to complete work in progress. All other terms and conditions of the original agreement remain in full force and effect.
1. Amount of additional funds: Total amount of additional funds for this contract Modification #2 is to ADD $0.00. Total contract amount including this modification is $343,000.00.
2. Reason additional needs were not foreseen: Additional funds are not being requested. The original contract was established for three years to expire on March 31, 2019, an additional three months is being requested to provide time to complete work begun under the contract.
3. Reason other procurement processes not used: The same exact service is required as originally proposed. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER: GS-OH Inc.: (62-1736493, DAX #009789) Expires 1/5/2020
GS-OH Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $0.00
Spent in 2018: $112,301.32
Spent in 2017: $58,117.63
Title
To authorize the Director of Public Utilities to modify all contracts and agreements with GS&P/OH, Inc. by assigning all past, present and future contracts and agreements to GS-OH Inc. under their new name and with the same Federal Identification Number, for support in the Environmental Management System certification process for the Department of Public Utilities and to extend the contract for an additional three- month period. ($0.00)
Body
WHEREAS, the Department of Public Utilities entered into a multi-year Environmental Management System Support Services Agreement with GS&P/OH, Inc., and
WHEREAS, the company will now be working under the new name to GS-OH Inc. while maintaining the same Federal Identification Number according to the Internal Revenue Service; and
WHEREAS, the Department of Public Utilities has a continued need to sustain its environmental management system to ensure that its environmental compliance requirements are met and its environmental footprint is reduced; and
WHEREAS, the contract provides the Department of Public Utilities the ability to build upon the previous work on the department's environmental management system with the goal of maintaining third party certification of the program; and
WHEREAS, the Director of Public Utilities received one proposal to conduct the work deemed acceptable by the selection committee and the Director; and
WHEREAS, the company will now be working under the new name and using the same Federal Identification Number 62-1736493. This Ordinance is to authorize the assignment of all past, present, and future business done by the City of Columbus with GS&P/OH, Inc., FID #62-1736493 to be assigned to GS-OH Inc., FID #62-1736493 and is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications, and
WHEREAS, the Department of Public Utilities wishes to modify PO008885 with GS-OH Inc. for professional consulting services to extend the current contract to June 30, 2019, and
WHEREAS, this modification would allow for the completion of the projects currently in process without the expenditure of additional funds, and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract modification with GS&P/OH by assigning all past, present and future contracts and agreements to GS-OH Inc. under their new name and with the same Federal Identification Number, for support in the Environmental Management System certification process for the Department of Public Utilities and to extend the contract for an additional three- month period in order to build upon the previous work that the department conducted in developing and implementing its environmental management system with the goal of obtaining third party certification of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify all past, present, and future contracts and agreements pursuant to those contracts to reflect the change of the company name with the same FID number from GS&P/OH, Inc. FID #62-1736493 to be assigned to GS-OH Inc., FID #62-1736493.
SECTION 2. That the Director of Public Utilities be and is hereby authorized to modify and extend contract PO008885 with GS-OH Inc. to June 30, 2019 for Environmental Management System support and support in the Environmental Management System certification process for the Department of Public Utilities.
SECTION 3. That this modification is in accordance with the relevant provisions of City Code Chapter 329 relating to contract modifications.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.