Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to contribute additional funding to the Ohio Department of Transportation (ODOT) to support the completion of the FRA-33-9.33 Urban Paving project, PID 93136.
The aforementioned project encompasses the resurfacing of US 33 from Fishinger Road to Trabue Road and is being completed as part of the ODOT Urban Paving Initiative, which requires the local municipality (Columbus) to contribute 20% of the total cost of surface treatment for the portion of the project within it corporation limits. Additionally, the City is required to contribute 100% of the cost of non-surface related items such as curbs, gutters, utility relocation, and partial and full-depth pavement repairs.
Ordinance 2317-2017 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for the project, and Ordinance 0094-2018 authorized the Director of Public Service to enter into agreement with and provide funding in the amount of $36,060.00 to ODOT to pay the local share of estimated construction costs.
ODOT first let the project on March 23, 2018, at which time the apparent low bid exceeded the original cost estimate, and the City agreed to contribute additional funds to support its proportionate share of the increased cost. However, ODOT subsequently elected to reject all earlier bids and to re-advertise the project in the Fall of 2018.
ODOT prepared and submitted revised costs estimates to the Department of Public Service, necessitating the deposit of additional funds by the City with ODOT to support the completion of the project, and Ordinance 0936-2018 authorized the Director of Public Service to make payment in the amount of $21,952.00 to ODOT for that purpose.
ODOT let the project again on December 13, 2018, at which time the apparent low bid exceeded the original cost estimate. However, ODOT elected to award the contract to the low bidder, necessitating an additional contribution from the City. The purpose of this legislation is to authorize the encumbrance and expenditure of additional funding in the amount of $4,760.00 based on the accepted low bid.
2. FISCAL IMPACT
Funding in the amount of $4,760.00 is available in the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service for this project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned construction schedule and to promote highway safety.
Title
To authorize the Director of Public Service to contribute additional funding to ODOT to support the completion of the resurfacing of US 33 from Fishinger Road to Trabue Road; to authorize the expenditure of $4,760.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($4,760.00)
Body
WHEREAS, ODOT is administering the FRA-33-9.33 Urban Paving project, which encompasses resurfacing US 33 from Fishinger Road to Trabue Road as part its Urban Paving Initiative; and
WHEREAS, this improvement project is within the City of Columbus corporate boundaries; and
WHEREAS, Ordinance 2317-2017 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for this project; and
WHEREAS, Ordinance 0094-2018 authorized the Director of Public Service to enter into agreement with and provide funding in the amount of $36,060.00 to ODOT to construct the proposed improvements; and
WHEREAS, ODOT received construction bids on March 22, 2018, at which time the apparent low bid exceeded the original cost estimate for those services by a margin greater than 10%; and
WHEREAS, ODOT elected to reject all bids and to re-advertise the project in the Fall of 2018; and
WHEREAS, revised construction cost estimates necessitated the deposit of additional funds by the City with ODOT to support the completion of the project; and
WHEREAS, Ordinance 0936-2018 authorized the Director of Public Service to provide additional funding in the amount of $21,952.00 to ODOT to construct the proposed improvements; and
WHEREAS, ODOT received construction bids on December 13, 2018, at which time the apparent low bid exceeded the revised cost estimate for those services by a margin of less than 7%; and
WHEREAS, ODOT elected to accept the apparent low bid, necessitating a contribution from the City to support its share of the additional anticipated construction costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to contribute additional funding to ODOT and to authorize the encumbrance and expenditure of requisite funding for the project so as to prevent unnecessary delays in the completion thereof, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to contribute additional funding and make payment to the Ohio Department of Transportation to support the completion of the FRA-33-9.33 Urban Paving project, PID 93136.
SECTION 2. That the expenditure of $4,760.00, or so much thereof as may be necessary, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), P530282-100114 (Resurfacing - Urban Paving US33 Riverside Drive - PID 93136), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.