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File #: 0185-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/4/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Ford OEM Parts with Dick Masheter Ford, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Ford OEM Parts with Dick Masheter Ford, Inc. The Division of Fleet Management is the primary user for Ford OEM Parts. Ford OEM Parts are used to maintain the City’s fleet of vehicles. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 3, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011080). One (1) bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Dick Masheter Ford, Inc., CC# 004265 expires 3/31/2021, All Items, $1.00
Total Estimated Annual Expenditure: $500,000, Division of Fleet Management, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Ford OEM Parts with Dick Masheter Ford, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($1.00).

Body

WHEREAS, the Ford OEM Parts UTC will provide for the purchase of For...

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