Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert, Inc., for the Miscellaneous Economic Development - Creative Campus Phase 2 project and to provide payment for construction, construction administration and inspection services.
This project consists of improvements to Cleveland Avenue including roadway reconstruction with lane reconfiguration and curb adjustments, addition of curb extensions defining on-street permeable paver parking areas, wider sidewalks, new street trees and tree lawns, new street lighting, new mast arm traffic signals, relocation of all overhead utilities to underground systems, new storm water facilities, and traffic control changes. The Spring Street and Washington Avenue intersection improvements will include widening and installing new mast arm traffic signals.
Three bids were received December 20, 2018; estimated NTP date is February 11, 2019. The contract has a completion date of October 21, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Danbert, Inc. $5,188,913.89 Plain City, Ohio Majority
Complete General $5,341,621.91 Columbus, Ohio Majority
Shelly & Sands, Inc. $5,368,589.94 Columbus, Ohio Majority
Award is to be made to Danbert, Inc., as the lowest responsive and responsible and best bidder for their bid of $5,188,913.89. The amount of construction administration and inspection services will be $518,891.39. The total legislated amount is $5,707,805.28.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert, Inc., is CC004618 and expires 5/08/20.
3. PRE-QUALIFICATION STATUS
Danbert, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT:
This is a budgeted expense for the Department of Public Service within the 2018 Capital Improvement Budget, Streets and Highways Bond Fund (Fund 7704), Project P440104-100027 (Miscellaneous Economic Development - Creative Campus Phase 2). Funds in the amount of $5,651,931.11 are available within that project number. Funds in the amount of $55,874.17 are available within the Water G.O. Bonds Fund, Fund 6006. It is necessary to amend the 2018 Capital Improvement Budget for Fund 6006 to align speding in the proper project and establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to put in place the public infrastructure improvements needed to support the Columbus State Community College development that is currently under construction.
Title
To amend the 2018 Capital Improvement budget; to authorize the Director of Public Service to enter into contract with Danbert, Inc., for the Miscellaneous Economic Development - Creative Campus Phase 2 project; to authorize the expenditure of up to $5,651,931.11 from the Streets and Highways Bond Fund and up to $55,874.17 from the Water General Obligations Bond Fund; and to declare an emergency. ($5,707,805.28)
Body
WHEREAS, the Department of Public Service is engaged in the Miscellaneous Economic Development - Creative Campus Phase 2 project; and
WHEREAS, the work for this project consists of improvements to Cleveland Avenue including roadway reconstruction with lane reconfiguration and curb adjustments, addition of curb extensions defining on-street permeable paver parking areas, wider sidewalks, new street trees and tree lawns, new street lighting, new mast arm traffic signals, relocation of all overhead utilities to underground systems, new storm water facilities, and traffic control changes. The Spring Street and Washington Avenue intersection improvements will include widening and installing new mast arm traffic signals; and
WHEREAS, Danbert, Inc., will be awarded the contract for the Miscellaneous Economic Development - Creative Campus Phase 2 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Miscellaneous Economic Development - Creative Campus Phase 2 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project for Fund 6006; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Danbert, Inc. to put in place the public infrastructure improvements needed to support the Columbus State Community College development that is currently under construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6006 / P690236-100082 / Dundee Ave. Area WL Imp’s (New) / $550,000.00 / ($55,875.00) / $494,125.00
6006 / P690236-100000 / Water Main Rehab. (New) / $0.00 / $55,875.00 / $55,875.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert, Inc., at 8077 Memorial Drive, Plain City, Ohio, 43064, for the Miscellaneous Economic Development - Creative Campus Phase 2 project in the amount of up to $5,188,913.89 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $518,891.39.
SECTION 3. That the expenditure of $5,651,931.11, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440104-100027 (Miscellaneous Economic Development - Creative Campus Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $55,874.17, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water), Project P690236-100000 (Water Main Rehab.), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.