Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Solar Powered LED Sports Lighting with ClearWorld, LLC. The Division of Recreation and Parks is the primary user for the Solar LED units. Solar Powered LED Sports Lighting units are used to light sports fields and parking lots for sporting events. The term of the proposed option contract would be approximately three (3) years, expiring February 28, 2022, with the option to renew for two (2) additional years. The Purchasing Office conducted a Best Value Procurement, opening on November 1, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited proposals in accordance with the relevant provisions of Section 329 relating to Best Value Competitive Sealed Proposals (Request for Quotation No. RFQ010464). One proposal was received.
The Purchasing Office is recommending award to the best value proposal as follows:
ClearWorld, LLC, CC# CC022162 expires December 17, 2020. Award All Items, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Recreation and Parks, the primary user.
Ordinance 1625-2018 authorizes the Department of Recreation and Parks to purchase up to $200,000.00 without additional Council action.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to allow Recreation and Parks to illuminate playing fields and parking lots lit for upcoming spring games.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. ...
Click here for full text