Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase maintenance, repair, and/or replacement services for heating, ventilating, and air conditioning (HVAC) systems with Mid-Ohio Air Conditioning Corporation. The contract is for city wide use to maintain HVAC systems. The term of the proposed option contract would be approximately three (3) years, expiring February 28, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 20, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010827). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Mid-Ohio Air Conditioning Corporation, CC# 004266, expires December 19, 2020, HVAC Repair, Replacement, and Maintenance Services UTC, all items, $1.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase HVAC Maintenance Services with Mid-Ohio Air Conditioning Corporation; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the HVAC Maintenance Services UTC will provide for the purchase of maintenance, repair, and/or replacement of HVAC systems at various locations throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 20, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Director of Finance and Management to enter into the a Universal Term Contract with Mid-Ohio Air Conditioning Corporation for the option to purchase HVAC Maintenance Services, after the earliest period allowed by law; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase HVAC Maintenance Services, in accordance with Request for Quotation RFQ010827 for a term of approximately three (3) years, expiring February 28, 2022, with the option to renew for one (1) additional year, as follows:
Mid-Ohio Air Conditioning Corporation, HVAC Maintenance Services UTC, all items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.