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File #: 0215-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/9/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase HVAC Maintenance Services with Mid-Ohio Air Conditioning Corporation; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase maintenance, repair, and/or replacement services for heating, ventilating, and air conditioning (HVAC) systems with Mid-Ohio Air Conditioning Corporation. The contract is for city wide use to maintain HVAC systems. The term of the proposed option contract would be approximately three (3) years, expiring February 28, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 20, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010827). Three bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Mid-Ohio Air Conditioning Corporation, CC# 004266, expires December 19, 2020, HVAC Repair, Replacement, and Maintenance Services UTC, all items, $1.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase HVAC Maintenance Services with Mid-Ohio Air Conditioning Corporation; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).


Body

WHEREAS, the H...

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