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File #: 0217-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/10/2019 In control: Recreation & Parks Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the Director of Finance and Management to enter into various contracts for the purchase of Golf and Sports Maintenance equipment for the Recreation and Parks Department; to authorize the transfer of $46,677.27 between projects within the Recreation and Parks Permanent Improvement Fund; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; to authorize the appropriation of $46,677.27 within the Recreation and Parks Permanent Improvement Fund; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; to authorize the City Auditor to establish an auditor's certificate in the amount of $50,000.00; and to declare an emergency. ($50,000.00)
Attachments: 1. Golf and Sports Equipment 2019
Explanation

This ordinance will establish an Auditor's Certificate and authorize expenditures for the purchase of Golf and Sports Maintenance equipment for the Recreation and Parks Department. The new equipment will replace aging equipment.

Background: These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded using City Code 329 or using State Term contracts pursuant to ordinance number 582-87; however, this legislation will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract.

The equipment list below outlines the purchases expected to be made as soon as possible as a result of this ordinance using voted bond funding and total $50,000.00:

- Tee Mower - Estimated Expenditure $40,000.00

- Trailer - Estimated expenditure $10,000.00

Emergency Justification: An emergency is being requested in order to have equipment purchased and available for the 2019 golf and sports maintenance season. Equipment needs to be ordered in first quarter of 2019. Bids will be processed in advance and equipment will be ordered immediately once the bidding process is done and funding is available. This ordinance is establishing the funding required for the purchases being bid.

Fiscal Impact: $50,000.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract.

Title

To authorize the Director of Finance and Management to enter into various contracts for the purchase of Golf and Sports Maintenance equipment for the Recreation and Parks Department; to authorize the transfer of $46...

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