Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Preformed Thermoplastics with Ennis-Flint. The Division of Traffic Management is the primary user for High Skid thermoplastic materials. Thermoplastic pavement marking materials and supplies are used to mark roadways of turn lanes, bike routes, and other road markings. The term of the proposed option contract would be approximately three years, expiring 12/31/2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 27, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010888). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ennis-Flint, Inc., CC# 010135 expires10/10/2019, Items# 20-90, 92-94, $1.00
No bids were received on Items# 1-19 and #93; these items will be requested through a bid process on an as needed basis by the Agency.
Total Estimated Annual Expenditure: $75,000, Division of Traffic Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that thermoplastic materials are available for procurement.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Preformed Thermoplastics with Ennis-Flint; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Preformed Thermoplastics UTC will provide for the purchase of High skid resistant preformed thermoplastic pavement marking materials used to mark roadways of turn, thru, bike lanes and other roadway projects; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 27, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Preformed Thermoplastics from Ennis-Flint, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract with Ennis-Flint for the option to purchase Preformed Thermoplastics in accordance with Request for Quotation RFQ010888 for a term of approximately three years, expiring 12/31/2021, with the option to renew for one (1) additional year, as follows:
Ennis-Flint Inc., Items# 20-90, #92-94; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.