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File #: 0070-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/21/2018 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Grimco Inc., for the purchase of Gerber 3M vehicle decal materials; to authorize the expenditure of $51,286.46 from the Fleet Management Operating Fund; and to declare an emergency. ($51,286.46)
Attachments: 1. Ord 0070-2019 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Grimco Inc., in the amount of $51,286.46 for the purchase of Gerber 3M vehicle decal materials per the results of bid RFQ010926. The decal materials are for use by the Fleet Management Division for the up-fitting of vehicles for various divisions. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Three bids were received and opened for RFQ010926 on November 29, 2018 as follows:

Grimco Inc., (CC#: 43-0955083, exp. 8/15/2020, MAJ) $51,286.46
Hyatt’s Graphic Supply Co., (CC#: 16-0874429, exp. 5/11/2017, MAJ) $63,727.32
4 Epic Promos LLC., (CC#: 47-3294414, exp. 11/27/2020, MAJ) $69,334.07

The Finance and Management Department recommends the bid be awarded to Grimco Inc., as the lowest, most responsive and responsible bidder.

Grimco Inc Vendor #023773

Fiscal Impact: This ordinance authorizes an expenditure of $51,286.46 from the Fleet Management Operating Fund with Grimco, Inc, for the purchase of Gerber 3M vehicle decal materials. During 2019, the Fleet Management Division is budgeted to spend $4.5 million for parts, to keep the City's fleet of approximately 6,000 vehicles in operation. In 2018, the Fleet Management Division expended $5.25 million for parts to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts.

This ordinance is contingent on the passage of the 2019 Operating Budget.

Emergency action is requested so that vehicles can be up-fitted with decals as soon as possible and placed into service for immediate use.

Title

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Grimco Inc., for the purchase of Gerber 3M vehicle decal materials; to authorize the expenditure of $51,286.46 from the Fleet Management Operating Fund;...

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