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File #: 0149-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/3/2019 In control: Public Utilities Committee
On agenda: 2/11/2019 Final action: 2/13/2019
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Water with George Byers Sons, Inc.; and to authorize the expenditure of $430,000.00 from the Water Operating Fund. ($430,000.00)
Attachments: 1. ORD 0149-2019 Vehicle Confirmation Sheets, 2. ORD 0149-2019 Fleet Approval, 3. ORD 0149-2019 Financial Coding

Explanation

 

The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks. This purchase has been approved by the Division of Fleet Management and will replace the following brass tag items: BT21817, BT21736, BT23774, BT21664, BT21996, BT23550, BT23006, BT23513, BT21699, BT23535, and BT21363.

 

The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):

 

George Byers Sons, Inc., PA003231/PO121654-1, Light Duty Trucks, expires 6/30/20.

 

SUPPLIER: George Byers Sons, Inc. Vendor #006008 MAJ (FID #31-4139860), Expires 6/15/19.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

 

 

FISCAL IMPACT: $430,000.00 is budgeted in object class 06 Capital Outlay and is needed for this purchase.

 This ordinance is contingent on the passage of the 2019 operating budget Ordinance 2871-2018.

 

$61,297.72 was spent in 2018 for Trucks and Vehicles on the UTC contracts.

$396,700.00 was spent in 2017 for Trucks and Vehicles on the UTC contracts.

 

 

Title

 

To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Water with George Byers Sons, Inc.; and to authorize the expenditure of $430,000.00 from the Water Operating Fund.  ($430,000.00)

 

 

Body

 

WHEREAS, the Purchasing Office established PA003231 for Light Duty Trucks with George Byers Sons, Inc.; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with George Byers Sons, Inc. in accordance with the terms, conditions and specifications of PA003231 on file in the Purchasing Office; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Light Duty Trucks with George Byers Sons, Inc. for the Division of Water.

 

SECTION 2.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3.  That the expenditure of $430,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Water Operating); in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.