Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
During 2019, the Fleet Management Division is budgeted to spend $4.5 million for parts to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $3,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to repair of vehicles. In 2018, the Fleet Management Division expended $5.25 million for parts to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts.
This ordinance is contingent on the passage of the 2019 Operating Budget.
Emergency action is requested so that purchase orders can be established as soon as the 2019 Operating Budget is passed to ensure an uninterrupted supply of automotive parts, thereby keeping vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts for the Fleet Management Division per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $3,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($3,500,000.00)
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WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for vehicle parts; an...
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