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File #: 0260-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/15/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for vehicle tires for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($500,000.00)
Attachments: 1. Ord 0260-2019 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for vehicle tires, on behalf of the Fleet Management Division, in order to maintain City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office. Current Universal Term Contract vendors are as follows:

Bob Sumerel Tire Company - CC# 31-0807676, Vendor# 004333; PA002562 expires 9/30/19

During 2019, the Fleet Management Division is budgeted to spend $750,000.00 for tires to keep the City's fleet of approximately 6,000 vehicles in operation.

Fiscal Impact: This ordinance authorizes an expenditure of $500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for tires related to City vehicles. The Fleet Management Division expended $585,000.00 for tires in 2018 and in 2017, the Fleet Management Division expended $$600,000.00 for tires.

This ordinance is contingent on the passage of the 2019 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2019 Operating Budget is passed to ensure an uninterrupted supply of automotive tires, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for vehicle tires for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($500,000.00)

Body

WHEREAS, the Finance and Managem...

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