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File #: 0263-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/15/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for vehicle fuel and fueling services with Wex Bank for the Fleet Management Division, to authorize the expenditure of $2,000,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($2,000,000.00)
Attachments: 1. Ord 0263-2019 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for vehicle fuel and fueling services, on behalf of the Fleet Management Division, in order to fuel and maintain City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

Wex Bank, CC# 84-1425616, Vendor# 0105063 PA003194 - Retail Fleet Fuel - expires 7/31/21

Fiscal Impact: This ordinance authorizes an expenditure of $2,000,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for fuel and fueling services related to City vehicles. For 2019, the Fleet Management Division budgeted $9.8 million for unleaded and diesel fuels. In 2018, the Fleet Management Division expended $7.5 million for bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2017 the Fleet Management Division expended $8.4 million.

This ordinance is contingent on the passage of the 2019 Operating Budget

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2019 Operating Budget is passed to ensure an uninterrupted supply of vehicle fuel and fueling service, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for vehicle fuel and fueling services with Wex Bank for the Fleet Management Division, to authorize the expenditure of $2,000,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($2,000,000.00)

Body

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purc...

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