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File #: 0270-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/16/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for bulk unleaded fuel with Lykins Oil Co., and ethanol, diesel, and bio-diesel fuels with Benchmark Biodiesel Inc. for the Fleet Management Division; to authorize the expenditure of $2,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($2,500,000.00)
Attachments: 1. Ord 0270-2019 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for bulk unleaded, ethanol, diesel, and bio-diesel fuels, on behalf of the Fleet Management Division, in order to fuel and maintain City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

Lykins Oil Co., CC# 31-1452295, Vendor# 0054203; PA002884 expires 2/21/2020 [Unleaded Fuel UTC]
Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA002885 expires 3/21/2020 [Ethanol UTC]
Benchmark Biodiesel, Inc., CC# 26-1274251, Vendor# 002166;PA002515, expires 09/30/2019 [diesel/biodiesel]

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: This ordinance authorizes an expenditure of $2,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, ethanol, diesel, and bio-diesel fuels. For 2019, the Fleet Management Division budgeted $9.8 million for bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2018, the Fleet Management Division expended $7.5 million for bulk unleaded, ethanol, diesel, and bio-diesel fuels and in 2017 the Fleet Management Division expended $8.4 million.

This ordinance is contingent on the passage of the 2019 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2019 Operating Budget is passed to ensure an uninterrupted supply of bulk unleaded, ethanol, diesel, and bio-diesel fuels, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.

Title
To authorize the Director of Finance and Management to associate al...

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