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File #: 0310-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/22/2019 In control: Finance Committee
On agenda: 2/4/2019 Final action: 2/6/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Schwing Pump Part with Columbus Lumber; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Schwing Pump Parts with Columbus Lumber. The Division of Sewerage and Drainage is the primary user for the Schwing Sludge Cake Pump System Replacement Parts. Schwing Pump Parts are used to help transport dewatered sludge to incineration facilities or sludge load out to disposal. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 17, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011083). One bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Columbus Lumber, CC#005579 expires April 18, 2020, All Items, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Sewerage and Drainage, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance so that wastewater treatment plant pump systems can be maintained in a timely manner.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authori...

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