Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with OHM Advisors (Orchard, Hiltz, & McCliment, Inc.) in the amount of up to $500,000.00 for the Misc. Economic Development - Confluence Village Public Infrastructure project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to install new roadways and public infrastructure to accommodate the development of the Confluence Village site. This project involves the preparation of detailed design plans for the public infrastructure which may include new pavement, curb, sidewalks, storm sewer, sanitary sewer, water main, street lighting, bridge lighting, street trees, signals, underground electric distribution, underground duct system for private utilities within the Confluence Village site, and design of improvements to the existing railroad.
The Department of Public Service solicited Requests for Proposals for the Misc. Economic Development - Confluence Village Public Infrastructure contract. The project was formally advertised on the Vendor Services web site from January 4, 2019, to January 22, 2019. The City received three responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 24, 2019. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
AECOM Technical Services Columbus, OH MAJ
EMH&T Columbus, OH MAJ
OHM Advisors Columbus, OH MAJ
OHM Advisors received the highest score by the evaluation committee and will be awarded the Misc. Economic Development - Confluence Village Public Infrastructure contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors.
2. CONTRACT COMPLIANCE
OHM Advisors contract compliance number is CC007505 and expires 01/02/2020.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, in Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road-I-70 to Refugee Road), within the Voted 2016 Debt SIT Supported funding source. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of funds from P530103-100052 (Arterial Street Rehabilitation - Hamilton Road-I-70 to Refugee Road) to P440105-100000 (Misc. Economic Development - Confluence Village Public Infrastructure) is necessary to provide cash in the proper project.
It is anticipated the contract will need additional funding for design services. Additional funding has been requested in the January update to the 2019 Capital Improvement Budget submitted to the Department of Finance and Management.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete design services to allow construction to begin per the established schedule.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with OHM Advisors for the Misc. Economic Development - Confluence Village Public Infrastructure project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for installation of new roadways and public infrastructure to accommodate the development of the Confluence Village site; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Misc. Economic Development - Confluence Village Public Infrastructure project; and
WHEREAS, OHM Advisors submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with OHM Advisors for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with OHM Advisors in order to complete design services to allow construction to begin per the established schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road-I-70 to Refugee Road (Voted 2016 Debt SIT Supported) / $3,123,835.00 / ($500,000.00) / $2,623,835.00
7704 / P440105-100000 / Misc. Economic Development - Confluence Village Public Infrastructure (Voted 2016 Debt SIT Supported) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road-I-70 to Refugee Road), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100000 (Misc. Economic Development - Confluence Village Public Infrastructure), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with OHM Advisors at 580 North Fourth Street, Suite 610, Columbus, Ohio, 43215, for the Misc. Economic Development - Confluence Village Public Infrastructure project in an amount up to $500,000.00.
SECTION 4. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440105-100000 (Misc. Economic Development - Confluence Village Public Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.