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File #: 0082-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/24/2018 In control: Administration Committee
On agenda: 2/11/2019 Final action: 2/13/2019
Title: To authorize the Human Resources Department Director to renew and extend the existing contract with Safex Inc. for the purpose of providing assistance as may be necessary in industrial hygiene services and occupational safety program assistance to all divisions; to authorize the expenditure of $100,000.00 from the employee benefits fund; and to declare an emergency. ($100,000.00)
Attachments: 1. Attachment Ord 0082-2019 SAFEX
The Bureau of Workers Compensation (BWC) encourages employers to enhance occupational safety and health programs and initiatives. This legislation enables the city to do so and exhibits an ongoing effort to promote workplace safety and efficient claims management. This contract allows the city to provide industrial hygiene and occupational safety services, as required by state and federal law. Since 2004, Safex Inc. has done an outstanding job of responding to the needs of city departments. Continuing the existing contractual relationship with Safex Inc. enables the administration to achieve its objective of improving the level of workplace safety and decreasing the risk of exposure to injury. This female owned business has helped the city in all aspects of industrial hygiene and occupational safety tasks in an efficient and cost effective manner.

Bid Information:
In 2015, the city performed a formal bid for industrial hygiene and occupational safety and health professional services. Solicitation #SA005658 was published on November 7, 2014 and bids were opened on November 26, 2014. All information was available on the city’s vendor services website. Over twelve vendors were directly notified. Safex Inc. was the only vendor to submit a bid. The Department of Human Resources Occupational Safety and Health Program Manager worked with Safex, Inc. to develop a favorable agreement. As stated in the bid document and in the authorizing ordinance 0329-2015, the contract term is for one-year, with the option to renew for four additional one-year periods. This contract shall run March 1, 2019 to February 29, 2020. This is year five of the five-year extension period.

Emergency action is requested in order that industrial hygiene services and safety program assistance may continue without disruption.

Fiscal Impact:
Funding for this contract totals $100,000.00 and is budgeted specifically in the 2019 employee benefit fund budget and is contingent on passage of ...

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