Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with 2K General Company for replacement of doors and windows at Thompson Community Center.
Background: The Thompson Community Center Door & Window Replacement project will replace the existing windows which date to the buildings original construction in 1972. The new windows will not only improve the appearance of the building, they will also be insulated and will improve the buildings energy efficiency. The project will also replace one of the existing doors on the building which is in need of repair. The new door will include an ADA accessible push button operator for improved accessibility.
Total cost for the project will not exceed $243,000.00
Bids were advertised through Vendor Services, in accordance with City Code Section 329 on November 30, 2018 and were received by the Recreation and Parks Department on December 18, 2018.
Company Status Amount
2K General Company MAJ $218,000.00
R.W. Setterlin Building Company MAJ $222,000.00
After reviewing the proposals that were submitted, it was determined that 2K General was the lowest and most responsive bidder.
2K General and all proposed subcontrators have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
2K General Company
19 Gruber Street
Delaware, OH 43015
Clayton Morgan, (740) 417-9195 x110
CCN: 31-1653018
Contract Compliance Expiration Date: 09/11/2020
Emergency Justification: An emergency is being requested in order to have the work completed by early June before the center begins operating under extended summer hours.
Benefits to the Public: This project will benefit the community by reducing the operating cost of the building through the installation of new insulated door and windows. It will also improve the functionality and aesthetics of the doors and windows which will improve the user experience.
Community Input/Issues: All of the exterior improvements have been reviewed and approved by the Victorian Village Commission and a Certificate of Appropriateness has been filed with the city’s Historic Preservation Office.
Area(s) Affected: Victorian Village (46)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by strategically prioritizing community center improvements.
Fiscal Impact: $243,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with 2K General Company for replacement of doors and windows at Thompson Community Center; to authorize the City Auditor to transfer $18,657.14 within the Recreation and Parks Voted Bond Fund, to amend the 2018 Capital Improvements Budget; to authorize the expenditure of $243,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($243,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with 2K General Company for replacement of doors and windows at Thompson Community Center; and
WHEREAS, it is necessary to authorize the transfer of $18,657.14 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $243,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with 2K General Company for replacement of doors and windows at Thompson Community Center in order to have the work completed by early June before the center begins operating under extended summer hours, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with 2K General Company for replacement of doors and windows at Thompson Community Center.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $18,657.14 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (SIT Supported) / $4,391,379 / ($18,657) / $4,372,722
Fund 7702; P510029-100000; Facility Upgrades (SIT Supported) / $224,343 / $18,657 / $243,000
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $243,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.