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File #: 0247-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/14/2019 In control: Public Service & Transportation Committee
On agenda: 2/11/2019 Final action: 2/13/2019
Title: To authorize the Director of Finance and Management to enter into a contract and establish a purchase order for the purchase of one (1) Spray-Lining Truck from Mark Rite Lines Equipment Company, Inc.; to authorize the expenditure of $613,110.00 from the Municipal Motor Vehicle Tax Fund (Fund 2266); and to declare an emergency. ($613,110.00)
Attachments: 1. Financial 0247-2019, 2. Fleet and Director approval, 3. RFQ009691 Sprayliner Truck and Equipment RFP - Executive Summary, 4. RFQ 009691 Cost Submittal without Secondary Propulsion
Explanation

1. BACKGROUND
The Division of Traffic Management utilizes line spraying trucks throughout the City of Columbus for line striping of City streets and roadways. This equipment will replace a unit that is beyond its useful service life and provides for more reliable equipment to carry out services provided by the Division. This purchase is consistent with the Division's replacement program. The Fleet Management Division is in agreement with the need to replace this unit.

Proposals were evaluated by a three (3) member committee, based upon various criteria including competence, quality and feasibility, ability, past performance, and an environmentally preferable factor, resulting in an award recommendation to Mark Rite Lines Equipment Company, Inc., for the Spray-Lining Truck.

2. BID INFORMATION
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to best value competitive bidding (RFQ009691). The Purchasing Office opened Request for Quote RFQ009691 formal bids on July 12, 2018, for the purchase of one (1) Spray-Lining Truck for the Division of Traffic Management. The City of Columbus received two (2) responses.

The evaluation committee consisted of two (2) representatives from the Department of Public Service and one (1) from the Department of Finance and Management, Fleet Management Division. Each member of the committee scored and ranked written proposals submitted by the offerors. The evaluation committee invited both offerors to make oral presentations. After viewing two presentations, the committee submitted our final rankings without requesting price information for either offeror.

Mark Rite Lines Equipment Company, Inc. (MRL Equipment) received the highest score, with an average of 95.3 points of 100 points possible. M-B Companies, Inc., received the second highest score, with an average 56.3 points. The evaluation committee decided to reward M...

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