Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with IBI Group, for the Mock Road Area Water Line Improvements Project, in an amount up to $240,521.91, for Division of Water Contract No. 2127.
The purpose of this project is to construct necessary improvements to the water distribution system in the Mock Road Area. The improvements identified in the scope of work will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 9,235 linear feet of 6-inch and 8-inch water lines, and transferring water services along 1,235 linear feet of water main. The streets include Mock Rd., Parkwood Ave., East 26th Ave., Shawnee Ave., E. Stanton Ave., Summit St., Wilcox St., Pomeroy Pl., E. Cooke Rd., and North High St.
This project is located within the following Community Planning Areas: 49 - North Central, 39 - Clintonville, and 44 - University District
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on December 7, 2018 from: Resource International, Strand Associates, IBI Group, and ADR & Associates.
GPD Group and Pomeroy & Associates, Ltd. were also invited to submit, but did not submit a proposal.
Note: The RFP included 3 projects and the top 3 ranked firms were selected for these projects.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Mock Road Water Line Improvements Project be awarded to IBI Group.
The Contract Compliance Number for IBI Group is 31-1442777 (expires 1/8/21, MAJ) and their DAX Vendor Number is 5392. Additional information regarding all bidders, description of work, contract time frame, and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IBI Group.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with IBI Group, for the Mock Road Area Water Line Improvements Project; and to authorize an expenditure up to $240,521.91 within the Water General Obligations Bonds Fund; for the Division of Water. ($240,521.91)
Body
WHEREAS, four (4) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on December 7, 2018; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the Mock Road Water Line Improvements project be awarded to IBI Group; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Mock Road Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Mock Road Area Water Line Improvements Project with IBI Group (FID# 31-1442777), 8101 N. High St, Suite 100, Columbus, OH 43235; for an expenditure up to $240,521.91; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $240,521.91 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.