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File #: 0299-2019    Version: 1
Type: Ordinance Status: Second Reading
File created: 1/18/2019 In control: Technology Committee
On agenda: 2/11/2019 Final action:
Title: To authorize the Director of the Department of Technology to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. for software licensing, maintenance and support for the City’s geographic information systems; in accordance with the sole source provisions of Columbus City Code Chapter 329; and to authorize the expenditure of $270,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($270,000.00)
Attachments: 1. 0299-2019 EXP, 2. 0299-2019 Esri_Quotation_25885441- 2019, 3. 0299-2019 Esri Sole Source Letter 2018-19, 4. 0299-2019 Esri Proposal Letter 2019, 5. 0299-2019 Ersi Sole Source Form 2019
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). The Technology Department entered into a three year ESRI enterprise agreement in 2018 authorized by ordinance number 0366-2018 passed by Columbus City Council on February 26, 2018, establishing PO109497. This ordinance will authorize the second year of the three year agreement for the term period April 15, 2019 to April 14, 2020, at a cost of $270,000.00.
The City’s GIS system supports several business applications utilized by city residents and city employees. Applications include but are not limited to: crime mapping, snow and ice operation application, Capital Improvement Projects mapping, Utility dashboards, Zoning Map application, Citywide desktop software used for data maintenance and analysis, as well as other GIS products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for its current portfolio of ESRI software. The agreement will also enable the City unlimited licensing to the most heavily used ESRI software products, enabling the City to more cost-effectively meet emerging City’s GIS technology needs.
The City’s technology standard for GIS software is ESRI ArcGIS. ESRI is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.

FISCAL IMPACT:
In 2017 and 2018, the Department of Technology legislated $210,000.00 and $250,000.00 respectfully with ESRI for an enterprise license agreement/contract. Passage of this ordinance will authorize the second year (2019) of a three year agreement/contract, in the amount of $27...

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