Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Strand Associates, Inc., for the Aragon Avenue Area Water Line Improvements Project, in an amount up to $257,170.35, for Division of Water Contract No. 2126.
The purpose of this project is to construct necessary improvements to the water distribution system in the Aragon Avenue Area. The improvements identified in the scope of work will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 8,430 linear feet of 6-inch, 8-inch, and 12-inch water lines. The streets include Aragon Ave., S. Hamilton Rd. Service Rd., Keeler Ct., Cushing Dr., Cunard Rd., Rochelle Pl., Lockwood Rd., Billie Dr., Bryden Park Rd., Sherwood Rd., Orlando Ct., Worcester Ct., Birkdale Ct., Effingham Rd., Persimmon Pl., Indian Mound Ct., and Naiche Ct.
This project is located within the following Community Planning Areas: 57 - Mid East and 58 - Far East
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on December 7, 2018 from: Strand Associates, Inc., Resource International, Inc., IBI Group, and ADR & Associates, Ltd.
GPD Group and Pomeroy & Associates, Ltd. were also invited to submit, but did not submit a proposal.
Note: The RFP included 3 projects and the top 3 ranked firms were selected for these projects.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Aragon Avenue Water Line Improvements Project be awarded to Strand Associates, Inc.
The Contract Compliance Number for Strand Associates, Inc. is 39-1020418 (expires 10/13/19, MAJ) and their DAX Vendor Number is 7735. Additional information regarding all bidders, description of work, contract time frame, and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strand Associates, Inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund but an amendment to the 2018 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Strand Associates, Inc., for the Aragon Avenue Area Water Line Improvements Project; to authorize an expenditure up to $257,170.35 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2018 Capital Improvements Budget. ($257,170.35)
Body
WHEREAS, four (4) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on December 7, 2018; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the Aragon Avenue Water Line Improvements project be awarded to Strand Associates, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Aragon Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Aragon Avenue Area Water Line Improvements Project with Strand Associates, Inc. (FID# 39-1020418), 425 W. Nationwide Boulevard, Suite 100, Columbus, OH 43215; for an expenditure up to $257,170.35; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690236-100082 (NEW) | Dundee Ave. Area WL Imp’s | $446,887 | $439,716 | -$7,171
P690236-100102 (NEW) | Aragon Ave. Area WL Imp’s | $250,000 | $257,171 | +$7,171
SECTION 3. That the expenditure of $257,170.35 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.