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File #: 0328-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/23/2019 In control: Finance Committee
On agenda: 2/11/2019 Final action: 2/13/2019
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Lawn Mowing Services from Distinctive Lawn and Landscape, LLC and W A Q Inc; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Lawn Mowing Services from Distinctive Lawn and Landscape, LLC and W A Q Inc. The contracts will be used primarily by the Department of Public Utilities as well as other City agencies. The terms of the proposed option contracts will be approximately three (3) years, expiring 2/28/2022, with the option to renew for two (2) additional one (1) year extensions.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ011079). The Purchasing Office opened formal bids on January 10, 2019. Four (4) bids were received. The apparent low bidder, Pellot Ayala Corporation, was deemed non-responsive and not responsible in paying a living wage as is required within Columbus City Code Section 329.18.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Distinctive Lawn and Landscape LLC. CC# 023659 expires 10/17/2019, Items 1-59, $1.00
W A Q Inc. CC# 005622 expires 12/18/2020, Items 60-172, $1.00

Total Estimated Annual Expenditure: $175,000.00, Public Utilities

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 2/28/2019.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditur...

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