Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with KNS Services Inc. for the purchase of additional cameras and installation of said cameras at the Division of Support Services location at 4252 Groves Rd., in the amount of $15,935.04. Due to the size of the facility and scope of materials held within, it has been determined that these additional cameras are needed to provide security coverage throughout the facility. Council approved ordinance 2792-2018 on January 14, 2019 for $36,339, but upon further review it has been determined that additional security cameras and buttons are needed throughout the facility. The existing system and setup was originally installed by KNS Services Inc. in 2017 during the initial building construction.
CONTRACT COMPLIANCE NO: 31-1460220, expires December 22, 2019
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that maintenance and installation for the security systems can continue uninterrupted.
Fiscal Impact: This ordinance authorizes the expenditure of $15,935.04 from the Safety Bond Fund.
Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with KNS Services Inc. for the purchase of additional cameras and installation of said cameras at the Division of Support Services location at 4252 Groves Rd; to authorize an expenditure of $15,935.04 from Public Safety's Bond Fund; and to declare an emergency. ($15,935.04)
Body
WHEREAS, there is a need to purchase additional security cameras for the Division of Support Services' 4252 Groves Rd. facility and authorize said expenditure from the Public Safety Bond Fund; and,
WHEREAS, due to the size of the facility and scope of materials held within, it has been determined that these additional cameras are needed to provide security coverage throughout the facility; and,
WHEREAS, KNS Services, Inc. currently provides software, equipment, and technical support for the security systems at the Division of Support Services facility; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Public Safety to enter into contract with KNS Services, Inc. for the purchase of additional cameras and installation of said cameras at the 4252 Groves Rd facility, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized to enter into contract with KNS Services Inc. for the purchase of additional cameras and installation of said cameras at the Division of Support Services location at 4252 Groves Rd.
SECTION 2. That the expenditure of $15,935.04, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.