Explanation
BACKGROUND:
On March 2, 2015 a request for proposal SA005789 for city wide e-payments services was issued by the Columbus City Treasurer's Office. One hundred thirty nine vendors were contacted electronically. Proposals were received from three (3) bidders and subsequently reviewed by the Columbus Depository Commission, which recommended, subject to the approval of City Council, the award of e-payment services on January 25, 2016 to First Data Government Solutions. The contract is for a period of ten (10) years beginning March 2, 2016 through March 1, 2026 subject to annual appropriations and approval of contracts by the Columbus City Council.
The contract for the first year of e-payment services was authorized by Columbus City Council by passage of ordinance 0301-2016 on February 22, 2016. City Council also authorized modifications to the contract with First Data on July 11, 2016 (ordinance 1727-2016) to add the Division of Fire and on November 21, 2016 (ordinance 2822-2016) to add the Department of Public Service. The contract for the second year of e-payment services was authorized by Columbus City Council with the passage of ordinance 0276-2017 on February 27, 2017.
City Council authorized the modification of the First Data contract to add funding on behalf of the Department of Public Service and to enable the City Treasurer’s Office to take e-payments on behalf of other city divisions with passage of ordinance 1455-2017 on June 12, 2017. On September 18, 2017 City Council passed ordinance 2310-2017 authorizing the modification of the First Data contract to add funds for the departments of Public Safety, Fire Division, Building and Zoning Services, and Public Utilities. Ordinance 2863-2017 passed on November 20, 2017 provided additional funding to the Department of Public Utilities. City Council authorized the modification and extension of the third year of the First Data contract for the period March 2, 2018 through March 1, 2019 with passage of Ordinance 0431-2018 on February 12, 2018.
The City Treasurer now wishes to modify its contract with First Data for the fourth year of e-payment services for the period March 2, 2019 through March 1, 2020.
Emergency action is requested in order that there is no interruption in credit card payment services available to the customers of the city.
FISCAL IMPACT:
Funds for these are budgeted and available within the various funds 2019 budget appropriations. This piece is contingent upon passage of the 2019 operating fund budgets.
Contract Compliance: First Data Government Solutions 582582959 in process.
Title
To authorize the City Treasurer to modify its contract for city wide e-payment services with First Data Government Solutions; to authorize the expenditure of up to $181,200.00 from various funds within the city; and to declare an emergency. ($181,200.00)
Body
WHEREAS, the City Treasurer proposed the award of a contract for city wide e-payment services as provided for in a Request for Proposal issued on March 2, 2015 for which the Columbus Depository Commission, at a meeting held on January 25, 2016, recommended the award of e-payment services to First Data Government Solutions, subject to approval by Columbus City Council; and
WHEREAS, Columbus City Council authorized a contract for the first year of a ten year contract for e-payment services for the period of March 2, 2016 through March 1, 2017 and related expenditures on February 22, 2016 ordinance 0301-2016; and
WHEREAS, Columbus City Council authorized modifications of the contract with First Data for e-payment services for the Division of Fire on July 11, 2016 ordinance 1727-2016 and on November 21, 2016 ordinance 2822-2016 for the Department of Public Service; and
WHEREAS, the second year of the ten year contract for e-payment services and related expenditures for the period of March 2, 2017 through March 1, 2018 was authorized by Columbus City Council with the passage of ordinance number 0276-2017 on February 27, 2017; and
WHEREAS, City Council authorized the modification and extension of the third year of the contract for e-payment services for the period March 2, 2018 through March 1, 2019 with passage of ordinance number 0431-2018 on February 12, 2018; and
WHEREAS, the City Treasurer now wishes to modify its contract with First Data for e-payment services and related expenditures for the period of March 2, 2019 through March 1, 2020; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the City Treasurer to modify its contract with First Data Government Solutions and to authorize the expenditure as cited below, because providing city wide e-payment services is necessary for the daily operation of normal business activities of the City of Columbus thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer is hereby authorized to modify its contract with First Data Government Solutions for city wide e-payment services for the period March 2, 2019 through March 1, 2020.
SECTION 2. That the expenditure of up to $181,200.00 or so much thereof that may be necessary in regard to the action authorized in Sections 1, be and is hereby authorized and approved as per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.