Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Danbert, Inc., Inc. for the Town Street Water Line Improvements Project; in an amount up to $1,721,697.89; and to encumber funds with the Department of Public Service, Design and Construction Division for prevailing wage services in the amount of $2,000.00, for Division of Water Capital Improvements Project No. 690236-100114, Contract No. 2197.
The purpose of the project is to replace the existing 12" water main in Town Street from 4th Street to Grant Avenue with a new 12" water main and to replace the water main in 6th Street with a new 8" water main. Replacement of these lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
Planning Area - 55 - Downtown
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
There have been recent breaks on the existing water main which have impacted the operations of Grant Hospital. The Division of Water has made it a priority to replace this main to minimize future impacts to the hospital. The Neighborhood Liaison(s) was contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on January 16, 2019 from:
1. Danbert, Inc. $1,721,697.89
2. Shelly & Sands, Inc. $1,999,151.95
3. Kenmore Construction Co. $2,638,497.90
4. Complete General Constr. $2,982,186.33
5. John Eramo & Sons, Inc. $3,076,432.85
6. Boss Excavating & Grading $2,135,271.47 (NON-RESPONSIVE)
*Boss Excavating & Grading, Inc. was deemed Non-Responsive for not being Prequalified by the Office of Construction Prequalification.
3.1 PRE-QUALIFICATION STATUS: Danbert, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Danbert’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,721,697.89. Their Contract Compliance Number is 31-1029004 (expires 5/8/20, Majority) and their DAX Vendor Account No. is 4618. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
4. EMERGENCY DESIGNATION: Recent water line breaks on the existing main in Town Street have affected operations at Grant Hospital, therefore, the Division of Water views the replacement of this water main as a high priority.
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Danbert, Inc. for the Town Street Water Line Improvements Project; to authorize an expenditure up to $1,723,697.89 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service, Design and Construction Division; for the Division of Water; and to declare an emergency. ($1,723,697.89)
Body
WHEREAS, six bids for the Town Street Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 16, 2019; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert, Inc., Inc. in the amount of $1,721,697.89; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Town Street Water Line Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Town Street Water Line Improvements Project, in an emergency manner in order to have the water line repaired so operations at Grant Hospital are no longer affected, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Town Street Water Line Improvements Project with Danbert, Inc., Inc. (FID# 31-1029004), 8077 Memorial Dr., Plain City, OH 43064; in an amount up to $1,721,697.89; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the expenditure of $1,721,697.89 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.