Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, with HDR Engineering, Inc. (Contract No. 2150) and ms consultants, inc. (Contract No. 2151), Capital Improvements Project Number 690528-100002.
HDR Engineering: Work performed under the original contract and Modification #1 included design services for replacement of the 24-inch water main along Olentangy Road from Lane Avenue to Old Ackerman Rd, leak detection studies, backflow prevention research, and the design for the Larger Diameter Valves Replacement Project, Part 2. Work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to this project.
ms consultants, inc.: Work performed under the original contract and Modification #1 included metallurgical testing of a 20-inch water main, a 3D scan of the Joyce Tank and murals to support the 2018 tank painting project, a preliminary and detailed design for Morse West Booster Station improvements, and water main design services on S Ave and Town Street. Work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to these projects.
The general purpose of this contract Renewal is to provide general engineering services to the Division of Water, Water Distribution Engineering, on an “as-needed” basis. Work items shall consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects.
The Community Planning Areas are dependent on project assigned.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount (HDR): $ 250,000.00 PO042583 (replaced by PO053669)
Original Contract Amount (ms): $ 250,000.00 PO042588 (replaced by PO053656)
Modification No. 1 (HDR): $ 250,000.00 PO112487
Modification No. 1 (ms): $ 250,000.00 PO113381
Renewal (2019) (current): $ 500,000.00
Total (Orig. + Mod 1 + Renewal) $1,500,000.00
1.2. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This is the second Renewal / Modification.
1.3. How cost of renewal was determined:
The original amount of each General Engineering Services agreement was $250,000.00. Two annual modifications were budgeted for $250,000.00 each, for a total annual budget of $500,000.00. This is the second renewal / modification to the original agreements.
2. DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. CONTRACT COMPLIANCE INFO:
HDR Engineering, Inc.: 47-0680568, expires 7/16/20, MAJ, DAX #8851
ms consultants, inc.: 34-6546916, expires 2/18/20, MAJ, DAX #6998
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc. nor ms consultants, inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into planned renewal of the 2017 - 2019 General Engineering Services - Water Distribution Group agreements with HDR Engineering, Inc. and ms consultants, inc.; for the Division of Water; and to authorize an expenditure up to $500,000.00 within the Water G.O. Voted Bonds Fund. ($500,000.00)
Body
WHEREAS, Contract No’s PO042583 (replaced by PO053669) (HDR Engineering, Inc.) and PO042588 (replaced by PO053656) (ms consultants, inc.) were authorized by Ordinance No. 2845-2016, passed December 5, 2016, were executed on January 15, 2017, and approved by the City Attorney on January 10, 2017 for the 2017 - 2019 General Engineering Services - Water Distribution Group Project; and
WHEREAS, Contract Modification No. 1, with HDR Engineering, Inc., under Contract No. PO112487 was authorized by Ordinance No. 0384-2018 passed March 5, 2018, was executed on April 12, 2018, and was approved by the City Attorney on April 19, 2018; and
WHEREAS, Contract Modification No. 1, with ms consultants, inc., under Contract No. PO113381 was authorized by Ordinance No. 0384-2018 passed March 5, 2018, was executed on April 10, 2018, and was approved by the City Attorney on April 19 , 2018; and
WHEREAS, this Contract Renewal (2019) is necessary to fund general engineering services to the Division of Water, Water Distribution Engineering, on an “as-needed” basis; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, with HDR Engineering, Inc. and ms consultants, inc., in an amount up to $250,000.00 each.
SECTION 2. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.