Explanation
This ordinance will authorize the expenditure of $50,000.00 in conjunction with the purchase of Recreation and Parks Community Centers game room equipment and improvements. This ordinance will establish an auditor's certificate and authorize the expenditures for recreation equipment and services for the Recreation and Parks Department.
Background: All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Recreation and Parks. The equipment list below provides examples only at this time. Final equipment lists are being established and prioritized.
It is necessary to authorize this expenditure to have the funding and approval complete to commence bidding. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchased using City of Columbus universal term contracts.
Anticipated expenditures will include but are not limited to: Pool tables, air hockey, foosball, and recreation game room equipment updates and improvements in Community Centers.
Fiscal Impact: $50,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Recreation and Parks to enter into various contracts for the purchase of equipment and improvement services for the Recreation and Parks Department; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $48,339.24 between projects within the Recreation and Parks Permanent Improvement Fund; to authorize the appropriation of $48,339.24 within the Recreation and Parks Permanent Improvement Fund; to amend the 2018 Capital Improvements Budget; and to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 within the Recreation and Parks Permanent Improvement Fund for the purchase of game room equipment and services in conjunction with Community Center improvements within the Recreation and Parks Department; and
WHEREAS, competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchased using City of Columbus universal term contracts; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget; and
WHEREAS, it is necessary to appropriate and transfer $48,339.24 within Recreation and Parks Permanent Improvement Fund; and
WHEREAS, it is necessary to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment and services; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director of Recreation and Parks to enter into various contracts for the purchase of equipment and services in conjunction with Community Center improvements within the Recreation and Parks Department ; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contracts for the purchase of game room equipment and services including but not limited to: pool tables, air hockey, foosball, and recreation game room equipment updates and improvements in conjunction with Community Center improvements within the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $48,339.24 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $48,339.24, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachments to this ordinance.
SECTION 7. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $178,191 / ($48,339) / $129,852
Fund 7747; P510040-100000; Recreation & Parks Equipment (Carryover) / $1,661 / $48,339 / $50,000
SECTION 8. That the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 9. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks. Competitive bids will be solicited pursuant to Chapter 329 of City Code and opened by the Purchasing Office, Recreation and Parks, or purchased using the City of Columbus universal term contracts.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.