Explanation
BACKGROUND: This legislation appropriates and encumbers $1,794,924.00 from the Community Development Block grant and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with BBCO Design for Construction of a Neighborhood Education Facility.
This project is for the design services and will lead to the construction of an approximately 3-story 45,000 square foot building that will serve primarily for Pre-Kindergarten classrooms to serve low income preschool students. The new building will include a reception and lobby area, administrative office, teachers’ lounge, kitchen, cafeteria, indoor play space, outdoor play areas and restrooms. There will be additional rooms for the Columbus City schools as well as for Adult education classes.
The Department of Finance and Management, Office of Construction Management, solicited Request for Proposals for the Construction of Neighborhood Education Facility. The project was formally advertised on Vendor Services website. On August 15, 2018 the city received eight (8) responses (1 AS1, 0 FBE, 1 MBE,) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
Abbot Studios Columbus EBOCC
BBCO Design Columbus AS1
Legat Architects Columbus EBOCC
Miller Watson Architects Columbus EBOCC
MKC Architects Powell N/A
Moody Nolan Columbus EBOCC
Mull & Weithman Columbus EBOCC
XYZ Professionals Columbus MBE
BBCO Design received the highest score by the evaluation committee and will be awarded the Construction of Neighborhood Education Facility contract.
BBCO Design Contract Compliance No. 27-1134922, expiration date 12/31/2019.
Emergency action is requested so that design work may begin as soon as practical.
Fiscal Impact: This legislation authorizes an expenditure of ($1,794,924.00) from the Community Development Block Grant (CDBG) for services related to Construction of Neighborhood Education Facility. These funds were budgeted within the Community Development Block Grant (2248).
Title
To authorize an appropriation within the Community Development Block Grant; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with BBCO Design for design services related to the Construction of Neighborhood Education Facility; and to authorize the expenditure of $1,794,924.00 from the CDBG fund; and to declare an emergency. ($1,794,924.00)
Body
WHEREAS, it is the desire of the Director and Finance and Management and the Office of Construction Management to expend monies from CDBG (2248) for an agreement with BBCO Design for the construction of Neighborhoor Education Facility; and
WHEREAS, eight firms submitted bids and BBCO Design achieved the highest score from the evaluation committee; and
WHEREAS, after evaluating the RFP's and negotiating costs of services, the Finance and Management Director is recommending a contract award to BBCO Design; and
WHEREAS, it is necessary to authorize the expenditure $1,794,924.00 from the CDBG (2248); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with BBCO Design for engineering design services related to Construction of Neighborhood Education Facility so that design work may begin as soon as practical, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriate of $1,794,924.00, or so much thereof as may be needed, is hereby authorized within CDBG (2248),
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with BBCO Design for engineering design services related to the Construction of Neighborhood Education Facility.
SECTION 3. That the expenditure of $1,794,924.00, or so much thereof as may be needed, is hereby authorized in CDBG (2248), object class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to appropriate the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.