Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Athletic Field Clay with Advanced Turf Solutions, Green Velvet Sod Farms, and Kurtz Bros of Central Ohio. The Department of Recreation and Parks is the primary user for Athletic Field Clay. Athletic Field Clays are used at Berliner and Anheuser Busch Sports Parks on the Ball fields. The term of the proposed option contracts would be approximately two years, expiring 3/31/2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 31, 2019. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011098). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Advanced Turf Solutions, CC#007111 expires 1/31/2021, items# 1, 1A, 2, 2A, 3, 3A, 3Alternative, 3A Alternative; $1.00
Green Velvet Sod Farms, CC#006257 expires 1/18/2021, items# 5, 5A, 5B, 5C, 6, 6A, 7, 7A; $1.00
Kurtz Bros of Central Ohio, CC#001253 expires 1/31/2021, items# 4, 4A, 4B, 4C; $1.00
Total Estimated Annual Expenditure: $36,000, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without the Agency will not be able to purchase these materials from any other contract.
The company's are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
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