Explanation
BACKGROUND:
The Administrative and Presiding Judge of the Franklin County Municipal Court entered into contract with Fairfield Information Services DBA American Court Services (ACS) for monitoring services associated with the use of secure continuous remote alcohol monitor (SCRAM) devices, per legislation 1690-2018.
Since the current contract for monitoring services related to SCRAM devices was due to expire March 31, 2019, the Court initiated a request for quotation (RFQ011017) and received three bids. As the bids were being reviewed, it was determined the service needed to be rebid due to insufficient criteria requested in the original bid. Due to needing to rebid, the Court will not be able to get a contract into place before our existing contract expires.
We are asking to modify the contract with an extension of time and additional funds. The extension would be from March 31, 2019 to April 30, 2019. We need an additional $90,000 as the contract was short on funds.
FISCAL IMPACT: Funds are available within the 2019 Electronic Alcohol Monitoring (IDIAM) fund for this purpose. Pending approval of legislation 0454-2019.
EMERGENCY: Emergency legislation is requested to authorize the court to enter into contract and the expenditure to continue monitoring services with no interruption in services.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to modify the contract with ACS for monitoring services associated with the continuous alcohol monitoring devices to authorize the expenditure of up to $90,000.00 for monitoring services from the electronic alcohol monitoring fund; and to declare an emergency. ($90,000.00)
Body
WHEREAS, ordinance # 1568-2007 was passed by Columbus City Council on November 5, 2007 authorizing the contract and expenditure for acquisition of continuous alcohol monitoring devices and related monitoring services for the Franklin County Municipal Court, Department of Probation Services; and
WHEREAS, we are in the process of bidding this service out and need to get through April to finish the bid process; and
WHEREAS, the Franklin County Municipal Court is in need of additional monitoring services from ACS; and
WHEREAS, this ordinance is requested as an emergency to permit the timely procurement of needed services; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin County Municipal Court in that it is immediately necessary to authorize the Administrative and Presiding Judge to modify the contract for continuous alcohol monitoring services with ACS thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrating and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to modify the contract with ACS for monitoring services associated with the Court's continuous alcohol monitoring equipment through the period ending April 30, 2019.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance is hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessray.
SECTION 3. That the expenditure of $90,000 or as much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Judges' electronic alcohol monitoring fund per the account codes in the attached.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.