Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the replacement of apparatus bay slabs. This project will replace the apparatus bay slabs at Fire Station No. 12 located at 3200 Sullivant Avenue, Fire Station No. 24 located at 1585 Morse Road, and Fire Station No. 8 located at 1240 East Long Street. The existing interior bay slabs are deteriorated and need to be structurally restored.
The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised. On March 8, 2018 the city received three (3) bids (0 FBE, 0 MBE) as follows:
Company City AS1/FBE/MBE
2K General Company Columbus EBOCC
The Righter Company Columbus EBOCC
R.W. Setterlin Building Columbus EBOCC
2K General Company submitted the lowest bid of $341,000.00. The amount of the award will be $382,600.00, which includes $41,600.00 in construction contingency for slab patching work at Fire Station 8. The Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, 2K General Company.
2K General Company Contract Compliance No. 31-1653018, expiration date September 11, 2020.
Fiscal Impact: This legislation authorizes an expenditure of $382,600.00 from the Public Safety Voted Bond Fund for construction services related to the replacement of apparatus bay slabs at various fire stations. These funds are budgeted within the Public Safety capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with 2K General Company for construction services related to the replacement of apparatus bay slabs at Fire Station No. 8, Fire Station No. 12, and Fire Station No. 24; and to authorize the expenditure of $382,600.00 from the Public Safety Voted Bond Fund. ($382,600.00)
Body
WHEREAS, there is a need to replace the apparatus bay slabs at Fire Station No. 12 located at 3200 Sullivant Avenue, Fire Station No. 24 located at 1585 Morse Road, and Fire Station No. 8 located at 1240 East Long Street; and
WHEREAS, the Office of Construction Management solicited a proposal for this project and three firms submitted bids; and
WHEREAS, 2K General Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $382,600.00 from the Public Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into contract with 2K General Company to replace apparatus bay slabs, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for construction services related to the replacement of apparatus bay slabs at Fire Station No. 8, Fire Station No. 12, and Fire Station No. 24 for the Department of Public Safety.
SECTION 2. That the expenditure of $382,600.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7701, Public Safety Voted Bond Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.