Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase John Deere Heavy Equipment Parts with Murphy Tractor Equipment Company, Inc. The Division of Fleet Management is the primary user for John Deere Heavy Equipment Parts. John Deere Heavy Equipment Parts are used to maintain the City’s fleet of vehicles. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 7, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011190). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Murphy Tractor Equipment Company, Inc., CC# 008922 expires 4/30/2021, All Items, $1.00
Total Estimated Annual Expenditure: $85,000, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere Heavy Equipment Parts with Murphy Tractor Equipment Company, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the John Deere Heavy Equipment Parts UTC will provide for the purchase of John Deere Heavy Equipment Parts used to maintain the City’s fleet of vehicles; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 7, 2019 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director of Finance and Management to enter into a Universal Term Contract with Murphy Tractor Equipment Company, Inc. for the option to purchase John Deere Heavy Equipment Parts; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase John Deere Heavy Equipment Parts in accordance with Request for Quotation RFQ011190 for a term of approximately two (2) years, expiring 4/30/2021, with the option to renew for one (1) additional year, as follows:
Murphy Tractor Equipment Company, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.