Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify professional services contracts with CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., to add additional funds to the Roadway Improvements - Materials Testing and Inspection 2018 contracts.
Ordinance 1227-2018 authorized the Director of Public Service to enter into professional services contracts with CTL Engineering and Prime Construction Management & Survey for the Roadway Improvements - Materials Testing and Inspection 2018 project. The purpose of these contracts is to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects and for other projects for which the City is providing construction inspection services and materials testing. This ordinance authorizes the Director of Public Service to modify both contracts in the amount of up to $500,000.00 each.
This is a planned modification that is necessary to add funding needed for the continuation of construction inspection services and materials testing. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount CTL: $500,000.00 (PO121234, Ord. 1227-2018)
The total of Modification No. 1: $500,000.00 (This Ordinance)
The contract amount including all modifications with CTL: $1,000,000.00
The original contract amount Prime Construction: $500,000.00 (PO119100, Ord. 1227-2018)
The total of Modification No. 1: $500,000.00 (This Ordinance)
The contract amount including all modifications with Prime: $1,000,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering or against Prime Construction Management & Survey.
2. CONTRACT COMPLIANCE
The contract compliance number for CTL Engineering, Inc. is AS1004209 and expires 7/31/21.
The contract compliance number for Prime Construction Management & Survey, Inc. is CC024771 and expires 4/2/20.
3. FISCAL IMPACT
Funding for these contract modifications is available within Fund 2241, the Private Construction Inspection Fund, and Fund 5518, the Public Const Mgt & Insp Fund, within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in construction projects.
Title
To authorize the Director of Public Service to enter into professional service contract modifications with CTL Engineering and Prime Construction Management & Survey for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project; to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and up to $500,000.00 from the Public Construction Management & Inspection Fund to pay for these contract modifications; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, contract no. PO121234 with CTL Engineering in the amount of $500,000.00 was authorized by Ordinance no. 1227-2018; and
WHEREAS, contract no. PO119100 with Prime Construction Management & Survey in the amount of $500,000.00 was authorized by Ordinance no. 1227-2018; and
WHEREAS, it has become necessary to modify both contracts in an amount up to $500,000.00 each to provide additional funds for the Roadway Improvements - Materials Testing and Inspection 2018 project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with CTL Engineering and Prime Construction Management & Survey to prevent delays in construction schedules, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into professional service contract modifications with CTL Engineering, Inc., at 2860 Fisher Road, Columbus, Ohio, 43204, and Prime Construction Management & Survey, Inc., at 8415 Pulsar Place, Suite 300, Columbus, Ohio, 43240, for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project in an amount up to $500,000.00 each.
SECTION 2. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services); and the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Public Const Mgt & Insp), Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.