Explanation
BACKGROUND: This legislation authorizes the City Auditor to transfer funds within the Division of Fire's general fund budget, from the Transfer line item to Material and Supplies, to properly align current appropriation with projected expenditures. Personnel and Supplies funds for Fire recruit classes were budgeted in the Division of Fire's Transfer line item. This ordinance will transfer the funds for Materials and Supplies in order to purchase training materials, uniform items, and turnout gear for the first of two classes planned in 2019.
This legislation also authorizes the Finance and Management Director to associate General Budget Reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Division of Fire for the purchase of fire uniforms and turnout gear from Galls, LLC and Safety Products Holding/Morning Pride Manufacutring LLC, respectively, as required for approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g), for the Division of Fire. These uniforms and turnout gear will outfit fire recruits and cadets slated for 2019, as well as provide replacement equipment for current division personnel. Fire uniforms consist of such items as pants, shirts, jackets, and boots; turnout gear is used by Firefighters as protective outerwear in firefighting situations.
Bid Information: Universal term contracts exist for these expenditures ~ Galls, LLC (Vendor #007478) $506,846 / Safety Products Holding/Morning Pride Manufacturing LLC (vendor #005662) $448,954.
Contract Compliance: Galls LLC #20-3545989 // Safety Products Holding/Morning Pride Manufacturing LLC #31-1608763
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said fire uniforms for division personnel and recruits.
FISCAL IMPACT: This ordinance authorizes the transfer of $259,000 within the Fire Division's 2019 general operating fund budget, and authorizes an expenditure of $955,800 from the Fire Division's 2019 general fund budget for training materials, uniforms, and PPE gear for current personnel and 2019 recruits. The Division of Fire budgeted $42,000.00 for training materials and $652,800.00 for uniforms, turnout gear, boots, gloves, and helmets for firefighter recruits and cadets in 2019. In addition, the division's base budget includes funding for replacement uniforms ($772,192) and turnout gear/PPE ($681,408) for current sworn personnel.
Title
To authorize and direct the City Auditor to transfer $259,000.00 within the Division of Fire's general fund budget from the Transfer line item to Materials and Supplies for the purchase of recruit training materials, uniforms, and turnout gear; to authorize and direct the Finance and Management Director to associate general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s), on behalf of the Division of Fire, for the purchase of fire uniforms from Galls, LLC, and turnout gear from Morning Pride Manufacturing LLC; to authorize the expenditure of $955,800.00 from the general fund; and to declare an emergency. ($955,800.00)
Body
WHEREAS, it is necessary to transfer funds within the Division of Fire's general fund budget, from Transfers to Material and Supplies, in order to properly align appropriation with projected expenditures; and,
WHEREAS, training materials, uniforms, and turnout gear are necessary items for incoming firefighter recruits, and,
WHEREAS, there is a need to purchase new and replacement training materials, uniforms, and PPE gear for the Division of Fire; and,
WHEREAS, universal term contracts established by the Purchasing Office with Galls, LLC and Morning Pride Manufacturing, LLC exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and Management to associate general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Division of Fire for the purchase of fire training materials, uniforms, and PPE gear, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $259,000.00, or so much thereof as may be needed, within the Division of Fire's 2019 general operating fund budget per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized and directed to associate the general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Division of Fire for the purchase of fire uniforms from Galls, LLC. and turnout gear from Morning Pride Manufacturing LLC.
SECTION 3. That the expenditure of $955,800.00, or so much thereof as may be necessary, for the purchase of uniforms and turnout gear for firefighters be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.