Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for ice and snow. The Division has identified four (4) dump trucks that need to be replaced due to age and condition. The City has a multiple year Universal Term Contract for this equipment with FYDA Freightliner Columbus, Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for Single & Tandem Axle CNG Dump Trucks with snow equipment for the Department of Public Service, Division of Infrastructure Management.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
FYDA Freightliner Columbus, Inc., PA003244, Single & Tandem Axle CNG Dump Trucks with snow equipment, Expires 6/30/2020.
2. CONTRACT COMPLIANCE INFORMATION
FYDA Freightliner Columbus Inc. contract compliance number is CC004301 and expires 06/21/2020.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund (2266).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available before the next winter season.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Single & Tandem Axle CNG Dump Trucks with snow equipment for the Division of Infrastructure Management with FYDA Freightliner Columbus Inc.; to authorize the expenditure of $770,420.00 from the Municipal Motor Vehicle Tax Fund (2266); and to declare an emergency. ($770,420.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for ice and snow; and
WHEREAS, the Purchasing Office established PA003244 for Single & Tandem Axle CNG Dump Trucks with snow equipment, with FYDA Freightliner Columbus Inc.; and
WHEREAS, the Division of Infrastructure Management desires to purchase four (4) CNG powered single axel Freightliner dump trucks with snow removal equipment to assist with snow and ice removal; and
WHEREAS, is necessary to authorize the expenditure of $770,420.00 and establish a purchase order with FYDA Freightliner Columbus Inc. in the amount of up to $770,420.00; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with FYDA Freightliner Columbus Inc. so the the equipment can be used for the upcoming snow season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with FYDA Freightliner Columbus Inc. for the purchase of Single & Tandem Axle CNG Dump Trucks with snow equipment for the Division of Infrastructure Management.
SECTION 2. That the expenditure of $770,420.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Motor Vehicle Tax Fund (2266) per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.