Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Evans Mechwart Hambleton & Tilton (EMH&T) to add funds for design of the Roadway Improvements - Scioto Peninsula project.
This project involves the preparation of detailed design plans for new pavement, curb, sidewalks, storm sewer, water main, sanitary sewer, street and pedestrian lighting, landscaping, signals, undergrounding overhead utilities, and all appurtenances within the Scioto Peninsula. The Scioto Peninsula is the areas bounded by the Scioto River and the Norfolk Southern Railroad. The purpose of this project is to upgrade the existing infrastructure to accommodate future development.
Ordinance 0790-2014 authorized the Director of Public Service to enter into a professional services contract with EMH&T for the Roadway Improvements - Scioto Peninsula project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of up to $117,750.00.
This is a planned modification that is necessary to add funds to cover the cost of waterline design work in the current and upcoming design phases of this project. The current consultant, EMH&T, estimated the additional DOW design funds that would be required to finish the current waterline design phase and upcoming waterline design phases of the Scioto Peninsula project. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $3,090,000.00 (EL015681, Ord. 0790-2014)
The total of Modification No. 1: $117,750.00 (This Ordinance)
The contract amount including all modifications: $3,207,750.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is CC004214 and expires 1/9/20.
3. FISCAL IMPACT
Funding in the amount of $117,750.00 is available within the Water General Obligations Bonds Fund, Fund 6006, within the Department of Public Utilities. An amendment to the 2018 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent delays in the project schedule.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of the Department of Public Service to modify a contract with EMH&T for the Roadway Improvements - Scioto Peninsula project; to authorize the expenditure of up to $117,750.00 within the Water General Obligations Bond Fund; and to declare an emergency. ($117,750.00)
Body
WHEREAS, contract no. EL015681 with EMH&T, in the amount of $3,090,000.00, was authorized by Ordinance no. 0790-2014; and
WHEREAS, this ordinance authorizes the Director of the Department of Public Service to modify the contract in an amount up to $117,750.00 to provide additional funds for waterline design for the Roadway Improvements - Scioto Peninsula project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to align budget authority with the proper project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify a contract with EMH&T to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
6006 / P690236-100082 (NEW) / Dundee Ave. Area WL Imp’s / $439,716.00 / ($117,750.00) / $321,966.00
6006 / P690236-100141 (NEW) / Scioto Peninsula WL Imp’s / $0.00 / $117,750.00 / $117,750.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with EMH&T, 5500 New Albany Road, Columbus, Ohio, 43054, for the Roadway Improvements - Scioto Peninsula project in the amount of $117,750.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $117,750.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water Division), Project P690236-100141 (Scioto Peninsula WL Imp’s), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.