Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization at the Front Street Parking Garage Elevatory at 100 N Front Street.
This project is for the renovation of one elevator at Front Street Parking Garage. This elevator is at the end of its useful life and there is difficulty in obtaining the necessary replacement parts for routine maintenance. This renovation project will modernize and upgrade the equipment and controls for the elevator, ensuring that it functions as intended. The work also includes ensuring that the elevator and related systems are up to current elevator code.
The Department of Finance and Management, Office of Construction Management, solicited bids for the elevator upgrade at 100 N Front Street. The project was formally advertised and on November 19, 2018 the city received two (2) bids (0 FBE, 0 MBE) as follows:
Company Bid Amount Certification
The Righter Company, Inc. $470,400.00 EBOCC
R.W. Setterlin Building Company $489,815.00 EBOCC
The Righter Company submitted the lowest bid of $470,400.00. The amount of the award will be $550,000.00. This total includes an additional $79,600.00 in contingency for structural concrete repairs. The Office of Construction Management recommends the bid award be made to the lowest, responsive and responsible bidder, The Righter Company, Inc.
The Righter Company Contract Compliance No. 31-0889208, expiration date January 19, 2020.
Emergency action is requested so that work may begin as soon as practical.
Fiscal Impact: This legislation authorizes an expenditure of $550,000.00 from the Construction Management Capital Improvement Fund for services related to the elevator upgrades at 100 N Front Street.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization at the Front Street Parking Garage; to authorize the City Auditor to appropriate and transfer funds within the Construction Management Capital Improvement Fund, the Governmental Super Build America Bond Fund, and the Governmental Build America Bond Fund; and to authorize the expenditure of $550,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($550,000.00)
Body
WHEREAS, there is a need to modernize the existing elevators located at 100 N Front Street; and
WHEREAS, this modernization would include upgrading the equipment and controls for the elevator; and
WHEREAS, the Office of Construction Management solicited competitive bids for this project and two firms submitted bids; and
WHEREAS, The Righter Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate and transfer funds within the Construction Management Capital Improvement Fund, the Governmental Super Build America Bond Fund, and the Governmental Build America Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $550,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessay to authorize the Director of Finance and Management to enter into a contract with The Righter Company for services related to elevator modernization at the Front Street Parking Garage thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization and upgrades at the Front Street Parking Garage.
SECTION 2. That the 2018 Capital Improvement Budget be amended as follows:
See Attached File: 0689-2019 Legislation Template.xls
SECTION 3. That the City Auditor is hereby authorized to appropriate funds within the Construction Management Capital Improvement Fund 7733, the Governmental Super Build America Bond Fund 7707, and the Governmental Build America Bond Fund 7746, per the accounting codes in the attachment to this ordinance.
See Attached File: 0689-2019 Legislation Template.xls
SECTION 4. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund 7707, 7733, and 7746 as follows:
See Attached File: 0689-2019 Legislation Template.xls
SECTION 5. That the expenditure of $550,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
See Attached File: 0689-2019 Legislation Template.xls
SECTION 6. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.