Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc. The Division of Fleet Management is the primary user for Refuse Truck Parts. Refuse Truck Parts are used to repair refuse collection vehicles. Best Equipment Company, Inc. is the sole source for these parts as they are the only local distributor and authorized provider for Labrie, Leach and Wittke Parts. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2021, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Best Equipment Company, Inc., CC# 007016, expires 3/31/2021, $1.00
Total Estimated Annual Expenditure: $50,000, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure due to the importance of having these parts readily available to repair refuse collection vehicles.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Refuse Truck Parts UTC will provide for the purchase of Labrie, Leach and Wittke parts used to repair refuse collection vehicles and Best Equipment Company Inc. is the sole source provider of these goods; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Refuse Truck Parts for a term of approximately two (2) years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Best Equipment Company, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.