Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Valves and Boxes with Core & Main LP., and Ferguson Enterprises Inc. The Division of Water is the sole user for Mainline Valves and Boxes. Valves and Boxes are used to repair and replace main water lines. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 28, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011242). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 000148, expires 2/28/2021, Items# 1-9, 11-12, 18-26, 34-35, 37-38, 40, 43-48 & 53, $1.00
Ferguson Enterprises Inc., CC# 009189, expires 2/28/2021, Items# 10, 13-17, 27-33, 36, 39, 41-42, & 49-52; $1.00
Total Estimated Annual Expenditure: $110,000.00, Division of Water, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on 3/31/2019.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their...
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