Explanation
Ordinance #0974-2015 approved a five-year contract, subject to annual approval and authorization, for maintenance and support of the Activenet software application with The Active Network, for a period of June 1, 2015 through May 31, 2020. Funding for the software maintenance and support are collected via transaction service fees from the on-line users.
This ordinance will authorize the Director of Recreation and Parks to enter into the final year of the five year agreement with Activenet and authorize the expenditure for this agreement.
Background: Currently, the Recreation and Parks Department utilizes Activenet software applications that assist with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.
Passage of this legislation will authorize the Director of the Recreation and Parks Department to enter into year five (5) of a five year agreement with Active Network, LLC for hosted software, support and maintenance in the total amount of $120,000.00 for the period of June 1, 2019 through May 31, 2020. Funding for the software maintenance and support are collected via transaction service fees from the on-line users.
Emergency Justification: An emergency is being requested so that there is no interruption in service, maintenance and support currently being provided by Activenet.
Principle Parties:
Active Network, LLC
717 North Harwood Street, S...
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