Explanation
Background: This legislation amends the 2018 Capital Improvement Budget; authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund; authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk, Clerk of Court ("Municipal Court Clerk”) to establish a purchase order with OnX USA LLC, for the provision of Hewlett Packard (HP) /Aruba wireless controllers and services (system).
The wireless controller system is necessary for e-filers to gain access to the e-filing portal via Wi-Fi connection. The current systems is at end-of- life and no longer will be supported.
Bid Information: Universal Term Contract (UTC): PA003367; Expiration Date: 6/30/2020.
Emergency: Emergency declaration is requested to provide for the continuity of the services for the Franklin County Municipal Court.
Fiscal Impact: Funds totaling $31,928.60 are available within the General Permanent Improvement Fund.
Contract Compliance Number: 27-1445264; Expiration date: 05/24/2020
DAX Vendor Number: 002899
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $31,928.60 within the General Permanent Improvement Fund; to authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into an agreement and establish a purchase order with OnX USA LLC, utilizing a Universal Term Contract for the provision of a wireless controller system; to authorize the expenditure of $31,928.60 from the General Permanent Improvement Fund; and to declare an emergency. ($31,928.60)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget; and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $31,928.60 within the General Permanent Improvement Fund; and
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Municipal Court Clerk to establish a purchase order with OnX USA LLC, from a Universal Term Contract (UTC): (PA 003367); and
WHEREAS, the wireless controller system is necessary for e-filers to gain access to the e-filing portal via Wi-Fi connection; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Department of Finance and Management to establish a purchase order with OnX USA LLC, for the provision of a wireless controller system from an existing UTC to provide for the continuity of the services for the Franklin County Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance | $1,036,797 |$31,929 | ($1,004,868)
P780004-100003 | Wireless Controller Unit | $0 | $31,929 | $31,929
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $31,928.60, or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Department of Finance and Management on behalf of the Municipal Court Clerk be and is hereby authorized to establish a purchase order with OnX USA LLC, from an existing Universal Term Contract (UTC) (PA 003367), which expires June 30, 2020, for a HP/Aruba wireless controller system.
SECTION 4. That the expenditure sum of $31,928.60 or so much as may be needed, be and hereby is authorized from in Fund 7748 (General Permanent Improvement Fund) ; Department-Division 2601 (Municipal Court Clerk); Object Class 06 (Capital Outlay); Project P780004-100003, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.