Explanation
This legislation authorizes the Director of Public Utilities to modify and increase the contract with U.S. Utility Contractor Company, Inc., in the amount of $80,000.00 for purpose of providing Power Distribution, Installation and Restoration services for the Department of Public Utilities, Division of Power. This work consists of providing labor and equipment for setting poles, installing conductor, removal of poles and conductors at various locations within the Columbus Electric System, on an as needed basis, and other such work as may be necessary.
The Director of Public Utilities publicly opened one bid on May 25, 2016 from U.S. Utility Contractor Company, Inc., in the amount of $500,000.00 for the first year of the contract. U.S. Utility Contractor Company, Inc.’s bid was deemed the lowest, most responsive and responsible bid.
This contract modification No. 3 is to provide additional funding necessary for the continuation of the Power Distribution, Installation and Restoration services.
SUPPLIER: U.S. Utility Contractor Company, Inc. (34-1606689), DAX Vendor #006739, Expires September 21, 2019
U.S. Contractor Company, Inc. holds F1 status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is $80,000.00. Total contract amount, including this modification, is $1,580,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $80,000.00 is budgeted and needed for this purchase.
$878,487.91 was spent in 2018
$378,506.53 was spent in 2017
Title
To authorize the Director of Public Utilities to modify, increase and extend the contract with U.S. Utility Contractor Company, Inc. for Power Distribution, Installation and Restoration services for the Division of Power, and to authorize the expenditure of $80,000.00 from the Electricity Operating Fund. ($80,000.00)
Body
WHEREAS, the Division of Power entered into a contract with U.S. Contractor Company, Inc. for the purpose of providing Power Distribution, Installation and Restoration services for the Division of Power, and
WHEREAS, this contract provides the Department of Public Utilities, Division of Power the service of providing labor and equipment for setting poles, installing conductor, removal of poles and conductors at various locations within the Columbus Electric System on an as needed basis and other such work as may be necessary, and
WHEREAS, the term of this contract was for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for two (2) one (1) year extensions on a year to year basis with funds being reviewed and approved for each subsequent year of the three (3) year contract. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the Department of Public Utilities, Division of Power wishes to modify and increase PO023469 with U.S. Contractor Company, Inc., for the purpose of providing the additional funding necessary, for the continuation of the Power Distribution, Installation and Restoration services contract, and
WHEREAS, the vendor has agreed to modify and increase PO023469 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the current contract for Power Distribution, Installation and Restoration services with U.S. Contractor Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract No. PO023469 with U.S. Contractor Company, Inc., for Power Distribution, Installation and Restoration services, for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Power. Total amount of modification No. 3 is ADD $80,000.00. Total contract amount including this modification is $1,580,000.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of Columbus City Code, relating to contract modifications.
SECTION 4. That the expenditure of $80,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 Electricity Operating Fund, Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.