Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with PanAmerica Supply, Inc., for a one-time purchase of a transformer for the Division of Power’s Dublin Avenue Substation.
The existing transformer is at the end of its expected life and must be replaced to maintain existing reliability and system capacity.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ011066).
Seven (7) bids were opened on January 24, 2019. After a review of the bids, the Division of Power recommends the award be made to PanAmerica Supply, Inc., as the lowest, responsive, and best bidder for Items 1 through 3, for a grand total of $1,216,685.00.
PanAmerica Supply, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: PanAmerica Supply, Inc., Vendor #1256, CC# 20-3531322, expires 2/21/21 (MAJ)
FISCAL IMPACT: There are sufficient funds within the Electricity G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Finance and Management to enter into a contract with PanAmerica Supply, Inc. for a one-time purchase of a transformer for the Division of Power’s Dublin Avenue Substation; and to authorize an expenditure up to $1,216,685.00 within the Electricity General Obligations Bond Fund. ($1,216,685.00)
Body
WHEREAS, the Purchasing Office opened formal bids on January 24, 2019 for a one-time purchase of a transformer for the Division of Power’s Dublin Avenue Substation; and
WHEREAS, the Division of Power recommends an award be made for Items 1 through 3 to the lowest, responsive, and responsible and best bidder, PanAmerica Supply, Inc.; and
WHEREAS, the existing transformer is at the end of its expected life and must be replaced to maintain existing reliability and system capacity; and
WHEREAS, it is necessary to authorize an expenditure within the Electricity General Obligations Bond Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Finance and Management to enter into a contract with PanAmerica Supply, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ011066 on file in the Purchasing Office; for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract for Items 1 through 3 with PanAmerica Supply, Inc. (FID # 20-3531322) for a one-time purchase of one-time purchase of a transformer for the Division of Power’s Dublin Avenue Substation, in accordance with RFQ011066 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $1,216,685.00 or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.