Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of pursuit and response vehicles for the Police and Fire Divisions. These vehicles include thirty-seven (37) pursuit SUVs and one(1) K-9 vehicle for the Division of Police, as well as six (6) Battalion Chief and Emergency Medical Services vehicles for the Division of Fire. These purchase orders for the vehicle purchases will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office. The vehicles will replace current vehicles that have high mileage and/or significant maintenance costs.
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh - expires 6/30/2020 - ($1,640,326.64 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $1,640,326.64 from the Special Income Tax fund for the purchase of these vehicles for the Police and Fire Divisions. The Department of Finance and Management budgeted $4.0 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions. The City expended $6.5 million in 2018 and $7.5 million in 2017 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Emergency action is requested so that older high mileage vehicles can be removed from service and newer vehicles can be placed into service for immediate use.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from Universal Term Contracts for the purchase of pursuit vehicles for the Division of Police and Battalion Chief and Emergency Medical Services vehicles for the Division of Fire with Statewide Ford Lincoln; to authorize the appropriation and expenditure of $1,640,326.64 from the Special Income Tax fund; and to declare an emergency. ($1,640,326.64)
Body
WHEREAS, the City has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, Statewide Ford Lincoln successfully bid and was awarded contract PA003232 - Police Pursuit Veh, expires 6/30/2020; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish various purchase orders and contracts for the purchase of new vehicles, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the acquisition of vehicles for the Divisions of Police and Fire with the following vendor:
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh ($154,755.40 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $1,640,326.64 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0697-2019 Legislation Template.xls
SECTION 3. That the expenditure of $1,640,326.64, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0697-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.