Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Crack Sealant with DJL Material and Supply and Right/Pointe, LLC. The Division of Infrastructure Management is the primary user for crack sealant. Crack sealing compounds are used to repair cracks and seams in asphalt roadways. The term of the proposed option contracts would be approximately two years, expiring April 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 14, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011126). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
DJL Material and Supply, CC# 006614 expires August 2, 2020, Items 2 and 3, $1.00, Division of Infrastructure Management, the primary user
Right/Pointe, LLC, CC# 0028501 expires February 28, 2021, Item 1, $1.00, Division of Infrastructure Management, the primary user
Total Estimated Annual Expenditure: $400,000
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 4/30/2019.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded contracts according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Crack Sealant with DJL Material and Supply and Right/Pointe, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($2.00).
Body
WHEREAS, the Crack Sealant UTC will provide for the purchase of asphalt crack sealing compounds used to repair cracks and seams in asphalt roadways; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 14, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to immediately enter into two (2) Universal Term Contracts for the option to purchase Crack Sealant, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Crack Sealant in accordance with Request for Quotation RFQ011126 for a term of approximately 2 years, expiring April 30, 2021, with the option to renew for one (1) additional year, as follows:
DJL Material and Supply, Items 2 and 3, $1.00
Right/Pointe, LLC, Item 1, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.