Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Martin Painting & Coating Company, in the amount of $164,092.00 for the installation of an epoxy flooring topcoat system at the Fleet Administration building located at 4211 Groves Road. This contract was competitively bid per the results of RFQ011274. This epoxy flooring contains non-slip features to enhance employee safety, eases cleaning of work area floors, promotes work area illumination with its reflective quality, and extends the useful life of the floor surface. This epoxy flooring will be installed in various work area locations at the Fleet Administration building. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Five bids were received and opened for RFQ011274 on February 15, 2019 as follows:
Martin Painting & Coating Company., (CC#: 31-0649396, exp. 7/21/19, MAJ) $164,092.00
Lithko Restoration Technologies (CC#: 01-0817704, exp. 12/18/20, MAJ) $240,250.00
Florline Group, Inc (CC#: 34-1499914, exp. 12/13/20, MAJ) $247,700.00
Floor Coatings Etc. (CC#: CC008962, exp. 12/5/20, MAJ) $249,000.00
Berglund Construction Company (CC#: CC007180, exp. 12/11/20, MAJ) $330,000.00
The Finance and Management Department therefore recommends the bid be awarded to Martin Painting & Coating Company, as the lowest, most responsive and responsible bidder.
Martin Painting & Coating Company. Vendor #004524, Certification EBO_CC, non MBE/FBE
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $164,092.00 from the Fleet Management Capital Fund with Martin Painting & Coating Company, for the installation of a epoxy flooring topcoat system. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the CIB. For 2019, the Fleet Management Division budgeted $800,000 for capital funded projects. In 2018 $200,110 was expended for capital funded projects.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Martin Painting & Coating Company, for the installation of an epoxy flooring topcoat system at the Fleet Administration Building; to amend the 2018 Capital Improvement Budget; to authorize the transfer of $164,092.00 within the Fleet Management Capital Fund; and to authorize the expenditure of $164,092.00 from the Fleet Management Capital Fund. ($164,092.00)
Body
WHEREAS, the City has a need for the installation of an epoxy flooring topcoat system at the Fleet Management Administration Building, and
WHEREAS, a formal bid (RFQ011274) was advertised on January 30, 2019, and
WHEREAS, the Finance and Management Department recommends a bid award to Martin Painting & Coating Company, as the overall lowest, most responsive, and responsible bidder, and
WHEREAS, funding for this flooring installation is budgeted and available within the Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize the transfer within Fund 5205 - Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Martin Painting & Coating Company for the installation of said flooring; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Martin Painting & Coating Company for the installation of an epoxy flooring topcoat system at the Fleet Administration Building, as follows:
Request for Quotation RFQ011274: Martin Painting & Coating Company, $164,092.00.
SECTION 2. That the transfer of $164,092.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 5205 - Fleet Management Capital Fund, per the account codes in the attachment to this ordinance.
See Attached File: Ord 0718-2019 Legislation Template.xls
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund 5205 - Fleet Management Capital Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P550005-100000 (carryover) |Fuel Tank Management | $494,091 | $329,999 | -$164,092
P450009-100000 (carryover) | Fleet Epoxy Flooring | $0 | $164,092 | +$164,092
SECTION 4. That the expenditure of $164,092.00 or so much thereof as may be necessary, in regard to the actions authorized in Section 1 are hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0718-2019 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.