Explanation
The City Auditor originally entered into a Professional Services Agreement with Tyler Technologies, Inc., for the Purchase and Installation, Maintenance, and Support of City Financial Management System. The contract was authorized by Ordinance No. 1077-2013 and passed by the Columbus City Council on May 20, 2013.
The contract included annual renewal provisions for hosting, maintenance, and support for the Dynamics AX system manufactured by Microsoft with services provided through its partner Tyler Technologies, Inc. The most recent contract modification and renewal for two (2) years was authorized by Ordinance No. 0895-2018 and passed by Columbus City Council 4/12/2018. The City extended for two years in order to participate in a readiness assessment to evaluate the functional and technical capabilities of the next version in the cloud called Dynamics 365 for Operations and also to conduct a bid for the search for a new partner to assist with the upgrade. The City’s Auditor Office and Finance Department have released an RFP for the upgrade project and are currently awaiting responses to this competitive bidding process. Once responses are received and a contractor is selected for recommendation for award, new legislation will be submitted to authorize the contract for this upgrade project.
This legislation authorizes the City Auditor to provide funding for the second year of the contract extension authorized by Ordinance no. 0895-2018 in order to continue the support and hosting of the city's financial management system, Dynamics AX and in accordance with the existing contract with Tyler Technologies, Inc. and Microsoft Corporation. The cost for the AX hosting and support extension for this one year renewal per the contract terms are estimated as follows:
Dynamics Fees 2019
AX hosting (April 1-March 31) 962,500
TIE Extensions (Annual contract cost) 68,850
BREP (MSFT AX maintenance May) 180,115
TIE & AX support (Annual)...
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