Explanation
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and webstaff services in 2006 via ordinance 1057-2006. In 2009, upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. Ordinance 0267-2014 passed 02/24/2014, which authorized a new three (3) year contract for these services, with options to renew for three additional one year terms. This is the third additional one year renewal to this contract.
Telestaff is a proprietary PC-based software solution designed specifically to assist the Fire Division in managing its complex staffing assignments. The software was purchased from Principal Decision System International (PDSI), now Kronos Inc, in 2006.
Bid Information: The original contract for Telestaff was bid in October 2006 under solicitation SA00002159JY. The proprietary nature of Telestaff technology and the cost of conversion to a different system mandates the maintenance contract be purchased from the sole source provider, Kronos, Inc. Ordinance 0267-2014 was passed on 02/24/2014 to enter into this new contract with Kronos, Inc. This is the third of three one year extensions to this contract.
This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Kronos Inc. CC: #042640942 / vendor 000190
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $126,168.84 from the 2019 General Fund operating budget for TeleStaff software service and support with Kronos, Inc. The Division of Fire budgeted for this expense within the 2019 general fund operating budget. For these services, the Division of Fire spent $132,054.18 in 2018, $128,532.87 in 2017, $125,146.99 in 2016, and $122,225.29 in 2015.
Title
To authorize the Director of Public Safety to modify the existing contract with Kronos Inc. for the Division of Fire for the purchase of software maintenance support for TeleStaff automated staffing software and webstaff services; to authorize the expenditure of $126,168.84 from the general fund; and to declare an emergency. ($126,168.84)
Body
WHEREAS, there is an immediate need within the Division of Fire to continue TeleStaff automated staffing software service support and WebStaff services from Kronos, Inc.; and,
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Fire, to modify the existing contract with Kronos, Inc. for this software and website support; and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the modification of the contract with Kronos, Inc. in order to continue maintenance of the TeleStaff automated staffing software, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to modify the existing contract with Kronos, Inc. for service and support of TeleStaff automated staffing software and WebStaff services.
SECTION 2. That the expenditure of $126,168.84, or so much thereof as may be necessary, is hereby authorized in the general operating fund 1000-100010, per the accounting codes in the attachment to this ordinance.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.